Creating a Workspace

Creating a workspace gives you a place in your organisation where you can store data and share it with other team members. When you create a workspace, you are automatically the owner of that workspace, although who you can invite to your workspace depends on your role in your Seequent Evo organisation:

• If you are a standard user, you can add anyone who is already a member of the organisation to your workspace.
• If you are an admin, you can also invite new members to the organisation and add them to your workspace.

To create a workspace, click Create Workspace in the Workspaces list:

Defining a workspace involves three steps:

• Specifying Workspace Details
• Defining a Workspace’s Bounding Box
• Inviting Users

Most settings are optional and can be changed after the workspace has been created. You can do this by clicking on a workspace, then on its Settings tab.

Specifying Workspace Details

The first step is to enter information about the workspace, including a name and description. You can add a thumbnail, if you wish. The thumbnail will be used when workspaces are listed using the grid view () and makes it easier for your team members to find your workspace in the list, especially if they belong to a lot of workspaces.

You don’t need to specify a Coordinate Reference System (CRS), but doing so unambiguously identifies the coordinate system that should be used when adding data to the workspace.

To set a CRS, click EPSG to search for the system you wish to use.

If the CRS you wish to use is not listed, choose Local and provide the well-known text representation for the coordinate reference system being used.

Click Create Workspace to move on to the next step.

Defining a Workspace’s Bounding Box

This step is optional; if you do not wish to set a bounding box for the workspace, click Skip to move on to inviting users.

You can set a bounding box by:

• Drawing the bounding box on the map (A). Zoom in on the map to near where you wish to locate your workspace, then click on the Draw button (). Click on the map and release the mouse to add the first corner of the bounding box, then drag the mouse to create the bounding box.
• Specifying coordinates (B). Enter the information required in the Area extents fields.

Once you have finished, click Set Bounding Box to start inviting users.

Inviting Users

Inviting users to your workspace when you first create it is optional; if you do not wish to do so at this stage, simply click View Workspace to open the new workspace. You can always invite users later by clicking on the workspace, then on its Permissions tab.

To add a user to the workspace when you are first creating it, enter their email address, then choose what permissions you want them to have. Finally, click Assign user.

If you want to assign multiple users to your workspace, it is a good idea to group them according to the permission levels you wish them to have. Then enter the email addresses, select their permission level and click Assign user.

If a user you have entered does not belong to your organisation, you will receive an error message. If you want to assign someone who is not yet part of your organisation to a workspace and you are not an admin, you need to contact one of your organisation’s admins to do this for you. Click on Administrators in the sidebar to see the list of your organisation’s admins. Once the new user has been invited to the organisation, you will be able to add them to your workspace.